Declaration of service provision: see how to do it! [+ Ready Template]

THE declaration of service provision plays a fundamental role in many commercial transactions and professional contracts.

In this guide, we'll cover everything you need to know about creating an effective service delivery statement, from its definition to a handy template for your convenience.

What is a service provision declaration?

A service delivery statement is a document that formally certifies the completion and details of a service provided by an individual or company to a third party. It provides a clear description of the service performed, deadlines, contact information, and any other essential elements to document the transaction.

(If you also want to know how to make one service provision proposal, 👈 click here)

What is the service provision declaration for?

The service provision statement performs several important functions:

1. Proof of Service Provision: It serves as proof that the service was completed in accordance with the terms of the contract or verbal agreement.
2. Record of Details: Documents the specific details of the service, including dates, description of activities, and any relevant information.
3. Legal Protection: In cases of disputes or litigation, the statement can be used as evidence that the service was delivered as agreed.
4. Financial Transparency: It can include information about payment, fees, and any additional costs, making the financial transaction transparent.

In some situations, it is necessary to issue the declaration through the official government website. Access the official website here to learn more about it.

In what situations is it necessary?

A service provision declaration is required in several situations, including:

• Self-Employed Professionals: Self-employed service providers, such as consultants, designers, accountants, and therapists, often issue statements to their clients after completing work.
• Service Companies: Companies that offer services, such as maintenance, repairs, or consulting, often use statements to document their activities.
• Proof of Experience: Some professionals need statements to prove their experience in a certain area when applying for jobs or project bids.
• Employment Contracts: Declarations can be used as attachments to employment contracts to specify details about the services to be performed.

Now that you understand the importance of the service provision statement, let's move on to the next step and learn how to create one from scratch.

How do I make a service provision declaration?

Creating an effective service delivery statement involves several important steps. Here's a step-by-step guide:

Step 1: Identifying the Parties

• Include your details, such as name or company name, and CPF/CNPJ number.
• Identify the contractor by providing their name or company name and CPF/CNPJ number.

Step 2: Service Description

• Specify the type of service provided in a detailed and clear manner.
• Indicate the period during which the service was performed, with precise start and end dates.

Step 3: Financial Details

• List the agreed value of the service and provide it in both numerical and written format.
• If there are any pending payments or additional payment terms, please include that information.

Step 4: Description of Activities

• List all activities or tasks performed as part of the service.
• Provide a detailed description of each activity, highlighting key results or deliverables.

Step 5: Warranty (Optional)

• If you offer a warranty for the service, specify the warranty period and any relevant conditions.

Step 6: Location and Date

• Indicate the location where the declaration is being issued, as well as the date of issue.

Step 7: Signature and Stamp

• Sign the declaration and, if applicable, include the company stamp.

Step 8: Declarant's CPF

• Enter the declarant's CPF number.

Remembering that the service provision declaration must be written in the third person.

Service provision declaration template

Here is a simple service delivery statement template that you can use as a reference:

Use this template as a starting point and adapt it to the specific details of your service and contract. Make sure all information is correct and that the statement is signed and dated.

Now that you have a template at your disposal and understand how to create a service provision statement, you're ready to generate your own document when needed. If you have any further questions or need additional guidance, feel free to seek professional help or leave your questions in the comments.